AI automation for small businesses
Answer every inquiry. Book without the back-and-forth. Get paid on time.
LEAP WORKS connects the tools you already use so routine work runs on its own, and you step in only where your judgment matters.
The busywork was never the job. It just keeps you from doing it.
The busywork we take off your plate.
Most small businesses lose time in the same places. We automate the repeatable steps and leave the judgment calls to you.
Win the work
Every inquiry from your website, email, or voicemail gets a quick, friendly reply, a few qualifying questions, and a spot in your customer list. If someone goes quiet, a polite follow-up goes out on schedule.
Instant replies · Lead capture · Qualifying questions · Follow-upsRun the day
Appointments booked without the back-and-forth, reminders that cut no-shows, quotes built from your price list, and documents collected before the first meeting.
Scheduling · Reminders · Quotes and estimates · Document collectionGet paid and stay in touch
Invoices sent when the job is done, payment reminders that go out on time, review requests after happy customers, and check-ins that bring repeat business.
Invoices · Payment reminders · Review requests · Check-ins
The busywork handles itself.
Inquiries answered, appointments booked, invoices followed up, while you get back to the work only you can do.
What it looks like in practice.
Two examples of a single workflow, start to finish. Green steps run on their own. Gold steps are yours.
A contractor's quote request
- AutomaticA homeowner fills out the website form at 9 pm.
- AutomaticThey get a reply within a minute with a link to book a site visit.
- AutomaticThe visit lands on your calendar with their photos and notes attached.
- YouYou walk the job and confirm the details.
- AutomaticAn estimate goes out from your price list, with a follow-up three days later.
An accounting firm's new client
- AutomaticA new client signs the engagement letter online.
- AutomaticA checklist of documents goes out, with a secure upload link.
- AutomaticFriendly reminders go out until everything arrives.
- YouYou review the complete file and do the work.
- AutomaticThe invoice is sent and payment reminders run on schedule.
Examples for illustration. Every workflow is built around your tools and how your business runs.
How we get you there.
One workflow first, proven, then the next. No big software rollout.
- Week 1
Map one workflow
We sit down with you and the person who does the work today, map every step, and pick the first thing worth automating.
- Weeks 2–3
Build and test
We connect your existing tools, build the workflow, and test it with real examples before any customer sees it.
- Week 4
Go live with your team
We switch it on, show your team what changed, and watch closely through the first few weeks.
- Every month
Watch, fix, improve
We monitor each workflow, fix anything that breaks, and adjust it as your business changes.
- Every quarter
Review and add the next
What's working, how much time it's taking off your plate, and which workflow to automate next.
Built to keep your data yours.
Because we also help businesses write their AI policies, every automation we build follows the same rules: customer information stays in tools you control, any AI that talks to your customers says it's automated, and a person can always step in.
More about AI policy76% of small business owners use AI, but only 14% say it's fully part of how they run the business.Goldman Sachs 10,000 Small Businesses Voices survey, 2026.
73% of small business owners want more help with training and putting AI to work.Goldman Sachs 10,000 Small Businesses Voices survey, 2026.
What it costs
Starting at $500/month
No large up-front cost. Any software costs are quoted up front.
Request a free call- One workflow mapped, built, and tested
- Connected to the tools you already use
- Monitoring and fixes every month
- Quarterly review and next steps
- Software costs quoted up front
Straight answers.
What is AI business process automation?
Software that handles repeatable work, like answering inquiries, booking appointments, sending quotes, and chasing invoices, using AI where judgment helps and plain rules where it doesn't.
What should a small business automate first?
The task that happens every day, follows the same steps, and costs you customers when it's late. For most businesses that's replying to new inquiries or scheduling.
Will AI replace my staff?
No. It takes the repetitive steps off their plate so they can spend more time with customers. You decide what gets automated.
Do I need new software?
Usually not. We connect the email, calendar, accounting, and customer tools you already use, and tell you the monthly cost of anything new up front.